DOCUMENT MANAGEMENT FEATURES

• Check-In/Out: Minor and major version control • Auditing: Who created, who updated, when created, when updated • Document Cross Linking: Across multiple spaces

• Space Wizard: Best practice of folder structure, content, templates, rules and processes • Forum Support: Threaded discussions • Simple Email Based Workflow: Embedded URL Gapprove/rejectH • Email and RSS change notification

• jBPM Integration: Complex workflow support • Dashboard task management • Compliance: Secure document lifecycle management

• Security and user management with users, groups and roles • Document level security • Single Sign-On through NTLM or LDAP

• Dramatically increased user adoption • Dramatically reduced cost and TCO • Reduced risk • Rapid deployment

• Emily offers one integrated repository to manage all formats of content across document management, web content management, email and imaging repositories. The repository is a modern platform: • Designed to meet DOD 5015.2 Requirements • Drag-and-drop records management capture from desktop tools -Support for Microsoft Office, Microsoft Exchange and Open Office desktop tools though a standard Microsoft Windows Explorer interface • Automatic meta-data extraction and classification • Complete auditing and workflow integration - Service Oriented Audit of every service invocation to a database table with dashboard access • Extensible records management rules support • Automatic long-term archival format conversion. Automatic conversion from proprietary office formats to long-term vendor neutral formats, such as Open Document Format (ODF) and Portable Document Format (PDF) • Simple export for archival • Zero footprint on the client in both web and client server Environments • Emily is scalable, standards based JSR-170 content repository • High-availability, fault tolerance and scalability. Any number of machines, auto failover and clustering • Simple to install, use and roll out

• Users get the functionality they expect from high-end Records Management tools as a transparent, out-of-sight set of services. They have: • File plans - Automatically classify and schedule records based on pre-existing plans and standardized structures • Type-base plans - Automatically classify and schedule records based on pre-existing types • Automated lifecycle management. - Schedule, content and metadata change activation based on simple rules • Automatic document numbering • Retention and archival policies • Disposition - Controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing • Pre-population of meta-data - Impact management and automatic updates • Dashboards - Pre-defined reports and meta-data type definitions to search and screen records due forhandling and handling exceptional cases • Rapid eDiscovery - Simple search across full-text content, fileplan structures, records management categories and types