Question 1

LIBRARY SERVICES

Accepted Answer

• Check-In/Out: Minor and major version control
 • Auditing: Who created, who updated, when created, when updated
 • Document Cross Linking: Across multiple spaces

Question 2

TEAM COLLABORATION

Accepted Answer

• Space Wizard: Best practice of folder structure, content, templates, rules and processes
 • Forum Support: Threaded discussions
 • Simple Email Based Workflow: Embedded URL Gapprove/rejectH
 • Email and RSS change notification

Question 3

INTEGRATED WORKFLOW

Accepted Answer

• jBPM Integration: Complex workflow support
 • Dashboard task management
 • Compliance: Secure document lifecycle management

Question 4

SECURITY

Accepted Answer

• Security and user management with users, groups and roles
 • Document level security
 • Single Sign-On through NTLM or LDAP

Question 5

BENEFITS

Accepted Answer

• Dramatically increased user adoption
 • Dramatically reduced cost and TCO
 • Reduced risk
 • Rapid deployment

Question 6

RECORD MANAGEMENT FEATURES

Accepted Answer

• Emily offers one integrated repository to manage all formats of content across document management, web content management, email and imaging repositories. The repository is a modern platform:
 • Designed to meet DOD 5015.2 Requirements
 • Drag-and-drop records management capture from desktop tools -Support for Microsoft Office, Microsoft Exchange and Open Office desktop tools though a standard Microsoft Windows Explorer interface
 • Automatic meta-data extraction and classification
 • Complete auditing and workflow integration - Service Oriented Audit of every service invocation to a database table with dashboard access
 • Extensible records management rules support
 • Automatic long-term archival format conversion. Automatic conversion from proprietary office formats to long-term vendor neutral formats, such as Open Document Format (ODF) and Portable Document Format (PDF)
 • Simple export for archival
 • Zero footprint on the client in both web and client server Environments
 • Emily is scalable, standards based JSR-170 content repository
 • High-availability, fault tolerance and scalability. Any number of machines, auto failover and clustering
 • Simple to install, use and roll out

Question 7

USER FUNCTIONALITY

Accepted Answer

• Users get the functionality they expect from high-end Records Management tools as a transparent, out-of-sight set of services. They have:
 • File plans - Automatically classify and schedule records based on pre-existing plans and standardized structures
 • Type-base plans - Automatically classify and schedule records based on pre-existing types
 • Automated lifecycle management. - Schedule, content and metadata change activation based on simple rules
 • Automatic document numbering
 • Retention and archival policies
 • Disposition - Controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing
 • Pre-population of meta-data - Impact management and automatic updates
 • Dashboards - Pre-defined reports and meta-data type definitions to search and screen records due forhandling and handling exceptional cases
 • Rapid eDiscovery - Simple search across full-text content, fileplan structures, records management categories and types

DOCUMENT MANAGEMENT FEATURES