GERENCIAMENTO DE DOCUMENTOS
Documentos formam a grande massa de conhecimentos de uma empresa. O GED permite preservar esse patrimônio e organizar eletronicamente a documentação, para assegurar a informação necessária, na hora exata, para a pessoa certa, lidando com qualquer tipo de documentação, controle de documentos, versão, validade e conteúdo
Check-In/Out: Minor and major version control
Auditing: Who created, who updated, when created, when updated
Document Cross Linking: Across multiple spaces
Space Wizard: Best practice of folder structure, content, templates, rules and processes
Forum Support: Threaded discussions
Simple Email Based Workflow: Embedded URL Gapprove/rejectH
Email and RSS change notification
jBPM Integration: Complex workflow support
Dashboard task management
Compliance: Secure document lifecycle management
Security and user management with users, groups and roles
Document level security
Single Sign-On through NTLM or LDAP
Dramatically increased user adoption
Dramatically reduced cost and TCO
Reduced risk
Rapid deployment
Emily offers one integrated repository to manage all formats of content across document management, web content management, email and imaging repositories. The repository is a modern platform:
Designed to meet DOD 5015.2 Requirements
Drag-and-drop records management capture from desktop tools -Support for Microsoft Office, Microsoft Exchange and Open Office desktop tools though a standard Microsoft Windows Explorer interface
Automatic meta-data extraction and classification
Complete auditing and workflow integration - Service Oriented Audit of every service invocation to a database table with dashboard access
Extensible records management rules support
Automatic long-term archival format conversion. Automatic conversion from proprietary office formats to long-term vendor neutral formats, such as Open Document Format (ODF) and Portable Document Format (PDF)
Simple export for archival
Zero footprint on the client in both web and client server Environments
Emily is scalable, standards based JSR-170 content repository
High-availability, fault tolerance and scalability. Any number of machines, auto failover and clustering
Simple to install, use and roll out
Users get the functionality they expect from high-end Records Management tools as a transparent, out-of-sight set of services. They have:
File plans - Automatically classify and schedule records based on pre-existing plans and standardized structures
Type-base plans - Automatically classify and schedule records based on pre-existing types
Automated lifecycle management. - Schedule, content and metadata change activation based on simple rules
Automatic document numbering
Retention and archival policies
Disposition - Controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing
Pre-population of meta-data - Impact management and automatic updates
Dashboards - Pre-defined reports and meta-data type definitions to search and screen records due forhandling and handling exceptional cases
Rapid eDiscovery - Simple search across full-text content, fileplan structures, records management categories and types