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GERENCIAMENTO DE DOCUMENTOS

Documentos formam a grande massa de conhecimentos de uma empresa. O GED permite preservar esse patrimônio e organizar eletronicamente a documentação, para assegurar a informação necessária, na hora exata, para a pessoa certa, lidando com qualquer tipo de documentação, controle de documentos, versão, validade e conteúdo

LIBRARY SERVICES


  • Check-In/Out: Minor and major version control
  • Auditing: Who created, who updated, when created, when updated
  • Document Cross Linking: Across multiple spaces




TEAM COLLABORATION


  • Space Wizard: Best practice of folder structure, content, templates, rules and processes
  • Forum Support: Threaded discussions
  • Simple Email Based Workflow: Embedded URL Gapprove/rejectH
  • Email and RSS change notification




INTEGRATED WORKFLOW


  • jBPM Integration: Complex workflow support
  • Dashboard task management
  • Compliance: Secure document lifecycle management




SECURITY


  • Security and user management with users, groups and roles
  • Document level security
  • Single Sign-On through NTLM or LDAP




BENEFITS


  • Dramatically increased user adoption
  • Dramatically reduced cost and TCO
  • Reduced risk
  • Rapid deployment




RECORD MANAGEMENT FEATURES


  • Emily offers one integrated repository to manage all formats of content across document management, web content management, email and imaging repositories. The repository is a modern platform:

  • Designed to meet DOD 5015.2 Requirements
  • Drag-and-drop records management capture from desktop tools -Support for Microsoft Office, Microsoft Exchange and Open Office desktop tools though a standard Microsoft Windows Explorer interface
  • Automatic meta-data extraction and classification
  • Complete auditing and workflow integration - Service Oriented Audit of every service invocation to a database table with dashboard access
  • Extensible records management rules support
  • Automatic long-term archival format conversion. Automatic conversion from proprietary office formats to long-term vendor neutral formats, such as Open Document Format (ODF) and Portable Document Format (PDF)
  • Simple export for archival
  • Zero footprint on the client in both web and client server Environments
  • Emily is scalable, standards based JSR-170 content repository
  • High-availability, fault tolerance and scalability. Any number of machines, auto failover and clustering
  • Simple to install, use and roll out




USER FUNCTIONALITY


  • Users get the functionality they expect from high-end Records Management tools as a transparent, out-of-sight set of services. They have:

  • File plans - Automatically classify and schedule records based on pre-existing plans and standardized structures
  • Type-base plans - Automatically classify and schedule records based on pre-existing types
  • Automated lifecycle management. - Schedule, content and metadata change activation based on simple rules
  • Automatic document numbering
  • Retention and archival policies
  • Disposition - Controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing
  • Pre-population of meta-data - Impact management and automatic updates
  • Dashboards - Pre-defined reports and meta-data type definitions to search and screen records due forhandling and handling exceptional cases
  • Rapid eDiscovery - Simple search across full-text content, fileplan structures, records management categories and types